Strategic Information System Planning Commerce Essay

Establishing a Strategic Information System Planning has become more of import in any organisations presents including educational establishments as it allows organisations to more efficaciously deploy information systems. . Its vision is to better the direction procedure, synthesized with a clear vision of foreseeable waies and tendencies of information systems. This will besides direct to doing better determination devising in finding the IS demands of the organisation and the same clip alining the engineering initiatives with institutional precedences. Thus the IS strategic planning is to assist the organisation to derive competitory advantage and guarantee that any attempts and investing are cost effectual and will be benefited the whole organisation.

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The function of Information systems ( IS ) in organisational patterns has become of import and indispensable. An IS within an organisation should be established on the footing of clearly defined possible benefits ( Galliers & A ; Sutherland, 1991 ) . In order to obtain these, an organisation should hold a strong and well-developed Strategic Information System Planning ( SISP ) . SISP is defined as “ the procedure of make up one’s minding the aims for organisational computer science and placing possible computing machine applications which the organisation should implement ” ( Lederer and Sethi, 1988 ) . One of the aims is to better public presentation, which can be achieved by alining information system scheme to the organisation ‘s scheme ( King, 2009 ) . Other aims are to better communicating, to prognosiss Information Technology ( IT ) resources and to develop the information architecture ( Lederer & A ; Sethi, 1996 ) .

For educational establishments that have to a great extent invested in IT for learning and larning, research, and disposal, SISP is a major concern. Suhaimee, Abu Bakar and Alias ( 2005 ) found that effectual SISP is of import in the execution of cognition direction in Malayan educational establishments. Though the importance of SISP clear, findings from several surveies imply that a holistic IT strategic program is needed in educational establishments. Yaakub, Mat Saat and Raja Mohd Ali ( 2005 ) found that merely 15 % of private Malayan research establishments have applied SISP.

Literature Review

This subdivision will be discussed on Strategic Planning that has been researched, reviewed, published by commissioned bookmans and research workers and what has been established and implemented in Malaysia and other portion of the universe besides a comparative survey on what Information Strategic Planning has been implemented in other higher learning establishment.

Scheme is the procedure by which organisation and people in organisations achieve important human intent together in a resource constrained, competitory world ( Ference and Thurman, 2009 ) .

Strategic Plan is defined as the particular of actions, stairss and sequences that follow from the anterior stairss in the strategic procedure ( Ference and Thurman, 2009 ) . That is, a strategic program is a roadmap to take an organisation from where it is now to where it would wish to be in five or ten old ages. To develop a comprehensive program for an organisation which would include both long-range and strategic elements, the methods and mechanisms that include the program must be simple, written, clear, based on the existent current state of affairs, have adequate clip allowed to give it a clip to settle and should non be rushed as the program will do jobs ( Mc Namara C, 2003 )

Strategic Planning is something meant non merely for large concerns, but it is every bit applicable to little concerns. Strategic planning focuses mostly on pull offing interaction with environmental forces, which include rivals, authorities, providers, clients, assorted involvement groups and other factors that affect your concern and its chances. ( ) . Strategic Planning is the procedure by which we use consequences of our analysis to place high chance attacks for transforming our aspirations into accomplishment ( Ference T.P, Thurman P.W 2009 ) .

Strategic Planning in Higher Learning Institution

While in higher instruction establishments had to face with legion alterations in their external and internal environment, and respond to emerging challenges, such as diminishing fiscal support, rapid technological progresss, altering demographics, and outdated academic plans ( Rowley, D.J. , Lujan, H.D. , & A ; Dolence, M.G.. 1997 ) . As a consequence, many universities engaged in strategic planning as agencies to “ do good, strategic alterations aˆ¦ to accommodate to the quickly switching environment ” . Overall, strategic planning at universities has been merely reasonably successful, as merely few were able to accomplish significantly successful consequences and transformed themselves dramatically. Others have been able to do of import alterations in parts of their operations ( Lerner A L. , 1999 ) . But many establishments have stumbled, dissolved into contention, or lost their nervus ” ( Rowley, D.J. , Lujan, H.D. , & A ; Dolence, M.G.. 1997 )

Although several writers have been endeavored to explicate successes and failures of strategic planning in higher instruction, bookmans differ in their sentiments. As a consequence, there no consensus or lucidity on major determiners of strategic planning ‘s success in universities ( Lerner A L. , 1999 )

The Needs for Strategic Planning for Higher Learning Institution

Organizations are pushed to pass on and bring out the deep jobs instead than concentrating on the undistinguished surface jobs. Strategic planning requires everyone within the organisation to look toward and commit to common good ends. Universities are driven to prosecute in a strategic planning procedure by assortment of forces. These include: increasing demand for higher instruction concurrent with a diminution in authorities support, altering pupil demographics, and a demand to vie with the emerging theoretical accounts of higher instruction while maintaining the kernel of a traditional comprehensive university. A strategic planning procedure can assist fix a university to confront these emerging challenges ( Lerner A L. , 1999 ) . Institutes of higher instruction are invariably confronting alteration. Decreasing support and rapid technological growing are two countries that higher instruction establishments have to face. Rowley, Lujan and Dolence ( 1997 ) experience that spot is good for establishments of higher instruction use strategic planning to last alteration. Glassman, Rossy & A ; Winfield, ( n.d. ) stated that establishments of higher instruction that do non rethink their functions, duties and constructions can anticipate a really hard clip in the following decade. “ Institutions will be compelled to go more introverted and analytical, to set about to put precedences and develop schemes, overcome institutional inactiveness and do long delinquent picks – for illustration, to place countries of turning pupil involvement and make new plans to replace those for which demand may hold fallen off ( Kotler P, Murphy P.E 1981, p.23 ) . ”

As to guarantee success of the strategic planning attempt, universities need to set the “ concern scheme theoretical account ” to higher instruction ( Lerner A L. 1999 ) . As discussed below, university-based strategic be aftering differs from the concern theoretical account in several specific ways. By acknowledging these differences and altering the traditional theoretical account consequently, universities can increase apprehension of, and engagement in the scheme procedure throughout its constituencies ( Rowley, D. J. , Lujan, H.D. , & A ; Dolence, M.G. , 1997 )

Time frame

In the “ concern universe ” strategic be aftering theoretical account timeframe is 2 to 3 old ages ; at universities, it normally takes 5 or more old ages.


The concern theoretical account is by and large top down, although it is still necessary to acquire the support and engagement of people in the company. Because of the importance of shared administration in university direction, module ‘s engagement is cardinal, and edifice consensus right from the get downing becomes indispensable for university-based strategic planning. University ca n’t be “ directed ” ( i.e. , command authorization ) in the same manner as employees in a company, because “ centralised power ” at universities is non really strong.

Value System

Universities ‘ steering principle – long-run investing in educating people – is different from concern ‘ underside line attack. Differences in the value system require a different attack to strategic planning at universities.


Universities do non hold a clearly defined client ; pupils, employers and the community may all be considered “ clients ” . As a consequence, specifying ends and mensurating effectivity systematically with the university ‘s mission is debatable.


Change is particularly hard to accept at the universities, because by nature universities are about saving.

Restrictions and Potential Problems in implementing Information Strategic Planning in Higher Learning Education

Universities may meet a battalion of jobs as they go frontward with their strategic planning procedure. This subdivision discusses several of these troubles and offers ways to minimise or avoid them ( Lerner A L. , 1999 )

Strategic planning is an involved, intricate and complex procedure that takes an organisation into the chartless district. It does non supply a ready to utilize prescription for success ; alternatively, it takes the organisation through a journey and helps develop a model and context within which the replies will emerge. Literature and research has documented extensively the possible jobs that may originate during the procedure. Being cognizant of these issues and prepared to turn to them is indispensable to success: organisation ‘s strategic planning attempt may neglect if these possible booby traps are ignored. To increase universities ‘ consciousness, this subdivision reviews some of these restrictions.


One of the major challenges of strategic planning is guaranting committedness at the top, because in some ways, strategic planning reduces executive decision-making power. It encourages engagement throughout the organisation, and “ empowers ” people to do determinations within the model defined by the strategic planning procedure. As a consequence, this shifts some of the determination devising from the executive office to the participants.

Committedness of the people throughout the university “ grows out of a sense of ownership of the undertaking ” ( Mintzberg, 1994, p. 172 ) . Such committedness is indispensable to success. Strategic be aftering implies organization-wide engagement, which can merely be achieved if people believe that their engagement counts, and that they will profit from the procedure.

Inflexibility of programs and planning

Strategic planning might suppress alterations, and deter the organisation from sing riotous options ( Mintzberg, 1994, p.178 ) . Planing might suppress creativeness, and “ does non easy manage genuinely creatibe thoughts ” ( Mintzberg, 1994, p.180 ) . A struggle lies with desire to “ retain the stableness that be aftering brings to an organtion aˆ¦ while enabling it to react rapidly to external alterations in the environment ” ( Mintzberg, 1994, p. 184 ) .


Strategic planning, if misused, might go a tool for deriving control over determinations, schemes, present, future, actions, direction, employees, markets and clients ( Mintzberg, 1994, p. 201-202 ) , instead than a comprehensive and incorporate instrument for conveying the organisation to its coveted hereafter.

Public dealingss

Strategic planning may be used as a tool to “ affect ” “ influential foreigners ” or to follow with demands for strategic planning imposed from outside, such as accreditation demands.


Strategic planning dismisses intuition and favours readily available, explainable “ difficult ” informations ( Mintzberg, 1994, p. 191 ) , and assumes that all ends are “ reconcilable in a individual statement of aims ” ( Mintzberg, 1994, p. 193 ) .


Strategic planning might increase “ political activity among participants ” ( i.e. module and disposal, or single participants ) , by increasing struggle within the organisation, reenforcing a impression of centralised hierarchy, and disputing formal channels of authorization.

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Figure 1. Class Diagram for Caching Simulator utilizing FIFO, LRU and LRU with related content

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